This notice describes how health and/or medical information about you may be used and disclosed and how you can get access to this information from the Department of Human Services (DHS). As established through the Privacy Act, this applies only to records about individuals maintained by the City of San Antonio’s Department of Human Services. It applies to these records only if they are in a “system of records (SORN),” which means they are retrieved by an individual’s Personally Identifiable Information (PII). In other words, the Privacy Act does not apply to information about individuals in records that are filed under other subjects, such as organizations or events, unless the agency also indexes and retrieves them by individual names or other personal identifiers.
Your health record contains personal information about you and your health. This information about you that may identify you and that relates to your past, present or future physical or mental health or condition and related health care services is referred to as Protected Health Information (“PHI”). This Notice of Privacy Practices describes how we may disclose your PHI in accordance with applicable law, including the Health Insurance Portability and Accountability Act (“HIPAA”), regulations promulgated under HIPAA, including the HIPAA Privacy and Security Rules, and the City of San Antonio – Healthcare Data Protection Administrative Authority. It also describes your rights regarding how you may gain access to and control your PHI.
We are required by law to maintain the privacy of PHI and to provide you with notice of our legal duties and privacy practices with respect to PHI. We are required to abide by the terms of this Notice of Privacy Practices. We reserve the right to change the terms of our Notice of Privacy Practices at any time. Any new Notice of Privacy Practices will be effective for all PHI that we maintain at that time. We will provide you with a copy of the revised Notice of Privacy Practices by posting a copy on our website and visibly displayed within our DHS facilities.
Please review it carefully!
When it comes to your health information, you have certain rights: At any time, you may exercise the following rights by submitting a written request to the DHS Privacy and Security Compliance:
DHSClientPrivacy@sanantonio.gov
Or
DHS Privacy and Security/HIPAA Compliance Officer
Department of Human Services
City of San Antonio
P.O. BOX 839966 San Antonio, TX 78283-9900
